How to Send Keynote Presentations

Ever tried emailing a Keynote presentation? Uploading it? FTP? The progress counter just stays there, counting, but nothing ever gets uploaded.

The problem lies within Apple‘s .key file format. Keynote files are actually folders (or Packages, as Apple likes to call them) containing all the different files used in the presentation.

Right-click on any Keynote file and you’ll see “Show Package Contents” as a menu option:

show_package_contents.png

Selecting “Show Package Contents” will open a new Finder window with all the files used in your presentation:

keynote_contents.png

Keynote (.key) files behave the same way Application (.app) files do. Go to your Applications folder and try right-clicking on one of your apps: you’ll see the “Show Package Contents” option.

In order to be able to send someone a Keynote file, you first need to compress the file into a .zip archive and then send this compressed file. The recipient simply needs to uncompress the file to retrieve the original Keynote file and all its contents.

To compress a file simply right-click on the file and select the “Compress filename” option:

compress_keynote.png

That’s it.

Remember, to send (e-mail, upload, ftp, etc) a Keynote presentation, simply compress it to a .zip file and send the compressed version. If the recipient does not need to edit the presentation, you can always export to PDF (or any of the other export options).

Got any productivity tips? Drop us a note using the comments form.

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  • lisa

    Thank you thank you thank you. Exactly the information I needed!

  • lisa

    Thank you thank you thank you. Exactly the information I needed!

  • MB

    Perfect, thanks!

  • MB

    Perfect, thanks!

  • good tip. thanks.

  • claudiamdamry

    This was super helpful thanks!! but I have another question.. I like to write a newsletters with pages ad I always wanted to add a video to it but it seems that the people when recieves it cannot play the video, so I was thinking to make a slide with keynote and add that file to pages can I do that??

  • claudiamdamry

    This was super helpful thanks!! but I have another question.. I like to write a newsletters with pages ad I always wanted to add a video to it but it seems that the people when recieves it cannot play the video, so I was thinking to make a slide with keynote and add that file to pages can I do that??

  • KW

    I need to upload a presentation to the internet. However, the presentation has to be interactive through the hyperlinks I have throughout the slideshow. Depending on what is selected changes the order of slides. How do I do this? I was told powerpoint can through its Kiosk Mode but Keynote doesn’t have that option. Please help ASAP!

  • Susa Hart

    I’ve tried sending them as ZIP files and that doesn’t work for gMail or Yahoo. Is there another option to try?

  • cam

    Thanks so much

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